There are many factors that can impact the cost of purchasing and implementing an ERP system, and SAP Business One is no exception to that. We recommend you contact one of our experts for advice on the whole licensing and purchasing process including database types such as HANA or SQL server hosting options, where you can make use of implementation services, integrations, custom development and any additional add-ons that may be required. Here, we understand not everyone is ready to inform someone in sales, or even sure if SAP B1 would be ideal for their business. There are reasons why all of the basic SAP business One pricing and license information are upfront.
When your business is growing, it requires automation and standardization of certain redundant processes. As a robust ERP system, SAP Business One(SAP B1) can effectively deliver these objectives and facilitate core business processes.
In addition, it monitors all the operations of your company which are different from customer management in terms of sales and purchasing to inventory management. You can gain real-time reports safely and improve the value of your business over the period.
Various ERP systems and functionalities can be integrated effectively by SAP Business One. It can provide more flexibility and adaptability to your business regardless of the size and model. If your actual system is compatible with SAP B1, then the cost gets decreased to an extent.
It is an essential factor to define the price of SAP Business One software. Hardware should be ready along with the customized software to meet the distinct requirements of changing user numbers. There are types of licenses in SAP B1 - Professional and Limited License. There is limited functionality in the Limited License, while there is full functionality in the Professional License.
It is feasible that SAP Business One software that you have purchased may require minor to major modifications or changes to meet your business needs adequately. It results in the purchase of additional add-ons. For add-on development and customization of your current SAP B1 package, you can consult an approved SAP B1 partner.
The main SAP B1 price defining factor is the choice of database. For example, a more stable and generic database could have been chosen by small and medium enterprises to obtain larger volumes of data; whereas large companies need an extremely strong and secure database for enormous quantities of data. There is a reasonable difference between the cost of a generic and a powerful personalized database.
SAP Business One is exquisite with SAP-owned HANA and Microsoft SQL. Though HANA is much faster and more reliable than SQL. SAP HANA is more expensive than SQL database.
Annual maintenance cost differs between 15% to 22% and it is subject to the software cost as well as other aspects. Every year, the developer can release new features while upgrading the software and you should maintain the server frequently for assuring high performance. However, you can settle the rate by considering AMC and paying it a few years in advance.
In India, the consultant’s fees shall be charged in accordance with fixed monthly fees. On-site consultation may become more expensive than remote consultation. To reduce consultant costs, you may request a free trial period with a custom ERP software provider. Consultant’s expenses are among the first few payments you make for incorporating SAP Business One software into your business system.
However, additional costs that affect the application of SAP B1 software to your company's business system can also be cost drivers like government taxes or legal expenses.
SAP Business One differs from $54 per month up to $3212 per user, which is mainly based on the following four factors. Therefore, you should start by choosing what to implement including the below-mentioned points in mind.
The cost generally relies on the number of users and the type of licenses that your business requires and also if your solution is demand-dependent or not. There are two license models in SAP B1 such as subscription-based and owned licenses.
The support and maintenance is an essential factor to consider that SAP demands. Some providers extend annual maintenance plans with a fee that is subject to a percentage of the upfront software pricing. Further, if you have any SAP Business One Add-ons, there is an extra payment for support and maintenance.
Particular hardware requirements should be met by both the server and the client side. While estimating costs, there must be consideration of how many users are present, the requirement of remote access, development plans, and the volumes of the data that must be handled. If you have accurate hardware, it will go a long way towards assuring that your business processes work seamlessly.
Implementation of SAP cost is influenced by the location of installation. Every country’s legal and fiscal requirements differ and affect expenses. The complexity of various languages differs depending on which country you are in. A collection of language sets must be created. SAP Business One caters to support in different languages and includes a wide range of legal and fiscal needs, which is beneficial for enterprises wishing to develop internationally.
The professional licenses of SAP Business One are fully licensed, which means you can access any module or feature that is included with SAP Business One regardless of when the security settings have been set. Furthermore, Professional Licenses have access to the Software Development Kit(SDK) without any additional cost. Professional licenses may be bought in the form of perpetual or subscription licenses for any B1 license. The Price of the perpetual license is $3,213 per named user with an additional maintenance fee every year. Without any additional annual maintenance fee, subscription pricing for the professional license is $108 per month.
SAP Business One Limited Licenses are also known as “partial” licenses, which means that they don’t incorporate the full scale of features that the professional licenses do. It is crucial to observe that Limited Licenses come in three different categories - CRM, Financials, and Logistics. Each of these comprises a different mix of module and feature permission sets. A summary of the license type and module access is included in the Limited Licenses.
It is necessary to observe that the prices of all 3 categories are the same. Furthermore, you can change the type of license that requires your business/users to change in the future. The cost of a perpetual Limited user license is $1,666 for every named user, with an additional maintenance fee due each year. The subscription price for a Limited user is $56 for every named user per month, without any additional annual maintenance fees.
As Professional and Limited licenses have the majority of the licenses essential for many SAP Business One implementations, there are multiple license types available that may have attractive choices based on your business requirements. These licenses require mobile app-only users for employees in the field, indirect access for those who use B1 data in third-party applications and a starter package license for companies that require 5 users or fewer.